Monticello High School Music Boosters, Inc.

 

Minutes of Meeting:  August 13, 2007  6:30 PM

 

 

Greeting from Gayle Millner, President

 

Introduction of Officers/Executive Committee:

 

            Vice President:  Wes Breeden

            Co-Treasurers:  Martha Smith and Tanya Walker

            Student Accounts Treasurer:  Ana Abad-Jorge

            Secretary:  Gale Smith

            Past President:  Martha Smith   

 

Martha Smith reported that minutes from May 2007 meeting are not available. Motion to install new officers; seconded and approved.

 

Gayle Millner described functions and activities of MHSMBI:

 

  • Supports all bands and the flags
  • Provides the welcome package at start of school year
  • Pays various expenses including band camp costs, entrance fees for competitions, trips, compensation for instructors, etc.
  • Provides meal plan for home football games
  • Runs concessions for MHS fall sports (next year winter sports)

 

Introduction of Martha Beverly:

 

  • Plans and coordinates the Spring Trip
  • Coordinates volunteers for concessions and Jefferson Classic
  • Volunteer and contact sheets from welcome package—please return        

 

Web site is being updated by Gale Smith and is expected to be up this week.  New web address will be provided.

 

Fundraisers:

 

  • Martha Smith discussed how fundraisers raise money for both MHSMBI and for individual students. 
  • How student accounts are maintained and allocated.  Account stays with Boosters, can be transferred to another student, e.g. sibling, upon student’s departure from band.
  • Ana Abad-Jorge discussed how student accounts records are kept.  She will provide the account balance for a student upon request.

 

Band information and activities (Gayle Millner):

 

  • Home football games (and away game at Louisa) required for marching band members.
  • Remember-- Band Camp exhibition Friday night at 9:30.   
  • Black box is where to put money and forms for band director (secure).
  • Students are to stay till end of game, turn in uniforms.
  • Check for uniform fee needs to be made out to MHS.  This is a school fee and will affect right to walk at graduation, etc.
  • Check for meal plan payable to MHSMBI
  • Jazz and stage bands meet before school (7:30) on alternate mornings
  • Individuals may audition and qualify for districts, etc.
  • Holiday parade at Barracks Road Shopping Center day after Thanksgiving
  • Musicians needed for orchestra for school musical
  • Underclassmen play for graduation in June
  • No marching in Dogwood Parade this year—Spring Trip will be that weekend (not during spring break)

 

Fundraisers (Martha Smith):

 

  • Jefferson Classic Ads—50% of income goes to student

 

  • March-a-thon—
    • Students will receive packet -- get sponsors 50/50 split with Boosters.  Due on October 6 at Jefferson Classic
    • Participating students get certificate; get medallion for $100 or more. 
    • Discussion re March-a-thon donation tax deductibility;  will consider providing documentation re tax deductible status.

 

·         Fundraisers:  Cookie dough, Virginia Diner peanuts, poinsettias, citrus fruit, candles, pizza.  Chairperson needed for cookie dough.

 

·         Students may do as many or as few fundraisers as they want.

 

·         Concessions: 

           

o        Fall sports this year. 

o        Martha Beverly will recruit volunteers. 

o        There is a manager for each sport.

o        Please do at least two games.

o        Students may work concessions, but cannot handle money.

 

Jefferson Classic:

 

  • Randy and Gale Smith will coordinate
  • Many volunteers needed (Martha Beverly will recruit)
  • Dean Riddick—site and facility
  • Sam Mangano--call for tractors, small trailers—need 8’ by 10’ or 12’
  • Parking of busses
  • Greeters—escort band, tell director what to do, etc.
  • Caregrams, money, etc. –Co treasurers will handle.
  • Cleanup—needs to be done after show.

 

Martha Beverly--Spring Trip to Toronto/Niagara Falls (Martha Beverly):

 

  • Leave MHS Wednesday evening, April 16, c. 9:00 PM
  • Arrive Thursday AM at Niagara Falls
  • Arrive in Toronto Thursday PM
  • Friday—performances, visit to school
  • Saturday—Marching performance
  • Sunday—return home by c. 10.00 PM

 

  • Approximate cost is $750

 

  • Additional information re payments, passports, etc. will be provided

 

Next meeting:  September 10, 2007

 

---Meeting adjourned approximately 7:43 PM---   

            Gale Smith